Executive Assistant

📁
Legal Support
📅
24000336 Requisition #

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  Job applicant poster viewing center.


DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm.  Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.


If you are a highly talented Executive Assistant, we want to hear from you! 


This position is located in our New York office and offers a hybrid work schedule. On site presence is required.  

Minimum Requirements:

  • High school diploma
  • 5 years’ experience providing exceptional administrative support to senior leaders or C-suite executives
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint.)
  • Highly efficient, organized professional
  • Excellent communication interpersonal and time management skills
  • Proven ability to manage projects, meet deadlines and execute deliverables
  • Commitment to excellence and performs duties at the highest level possible on a consistent basis
  • Ability to function well in a high-paced environment
  • Use discretion, confidentiality, and good judgment to handle practice group, client, and firm leadership matters


Preferred Requirements:

  • Bachelor’s degree in business, Finance or related field


What will your day look like?
As an Executive Assistant, you will perform practice area support responsibilities for assigned partners. You will manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the firm. You will navigate dynamic political situations with excellent judgment and situational awareness. You will develop and maintain professional relationships, ensuring efficient teamwork and providing clear and timely information. You will work collaboratively and proactively with others to facilitate timely and effective implementation of strategic plans, objectives, and projects, managing timelines and executing simultaneous deliverables. You will prepare Word, Excel, PowerPoint presentations, agendas, reports, spreadsheets, and other documents. You will maintain reports and spreadsheets and distributes on a regular basis. You will coordinate events, seminars, and retreats, managing logistics, engaging vendors, and preparing materials to ensure a successful event. You will work proactively with lawyers, firm leadership, and various departments on preparing materials for various meetings, events, and projects. You will analyze and review contract proposals for various projects, performing cost analysis against the budget. 


Additionally, you will coordinate and participate in department, practice group, committee, and firm meetings, preparing agendas and meeting materials, managing logistics and engaging the appropriate parties to ensure a successful meeting. You will prepare communications and materials on behalf of partners, departments, practice area and/or firm leadership, which may include confidential correspondence and documents. You will plan and manage complex travel arrangements, provide itineraries and travel documents and processes expense reports. You will organize complex calendars and schedules; resolve scheduling conflicts and partner with key stakeholders and other teams for meeting details. You will work closely and proactively with partners and leadership to keep them informed of upcoming commitments and responsibilities, prepare materials in advance, and follow up appropriately.  You will respond to emails and calls on behalf of partner and/or firm leaders, have extensive direct contact with clients and business contacts. You will perform work impacting partner financial viability with client matters. You will partner with billing and collections departments, monitoring client budgets for reporting purposes and provide updates to partners and leadership. You will maintain paper and electronic filing systems, ensuring compliance with Information Governance policies. Other duties as assigned.


To learn more about DLA Piper, please visit our website


We offer exceptional career opportunities in an environment that is challenging, rewarding, and, we believe, truly different from our competitors. Our employees enjoy a competitive benefits package and a dynamic and diverse environment in which they can build a long and fruitful career and reap the rewards of their success. 


General & Essential Job Expectations 
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

  • Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
  • Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
  • Provide timely, accurate, and quality work product;
  • Successfully meet deadlines, expectations, and perform work duties as required;
  • Foster positive work relationships;
  • Comply with all firm policies and practices;
  • Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
  • Perform all other duties, tasks or projects as assigned.


Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.


Physical Demands, Work Environment, and Other Requirements
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. 


The expected pay range for this position, if hired to work in New York is $52.00- $77.00 per hour. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. The compensation offered to a candidate selected for employment will be dependent upon various factors, including the candidate’s geographic market, skills, educational and professional background, experience, and overall qualifications. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).


Application Process:
If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add noreply@dlapipercareers.us to your list of safe senders.


Applicants must apply directly online instead of sending application materials via email.  


Agency applications will not be considered. No immigration sponsorship is available for this position. 

No immigration sponsorship is available for this position.

Similar Listings

Dallas, Texas

📁 Legal Support

Requisition #: 24000320

New York, New York

📁 Legal Support

Requisition #: 24000276