Office Administrator

Minimum Requirements:

• High school diploma 
  
• 6 years' experience managing an office in a professional services or law firm environment
  
• Knowledge of basic accounting principles to include budget management
  
• Excellent organizational and project management skills
  
• Ability to work effectively in a fast-paced environment
  
• Working knowledge of Microsoft Office Suite

Preferred Requirements:

• Bachelor's Degree in Business Administration, Finance, or related field
  
• Experience with facilities management to include design, construction, contract negotiations, and project management
  
• Strong professional presence, excellent interpersonal and communication skills, problem-solving, strategic, leadership, and diplomacy skills to interact with lawyers, firm leadership, business professionals, clients, and vendors on a regular basis
• Ability to analyze workflow and financial data and make sound business decisions

What will your day look like?
You will be responsible for the daily operations and business functions of the highly productive and growing San Francisco office. You will direct, manage and oversee the daily operations of the business functions of the office to ensure it is operating efficiently. You will provide regular direction and leadership to staff, including administrative and Legal Support Services, on projects, workflow and assignments. You will conduct regular business professional and administrative meetings. You will partner with operations management to ensure effective support with outsourced services such as the Business Center, Information Governance, and Document Processing. You will ensure that service needs are met. You may provide leadership support to include legal support team assignments, new employee onboarding/orientation, conducting performance evaluations, and reviewing merit and annual bonuses. You will partner with Talent Acquisition to recruit for open positions within assigned offices. You will prepare, analyze and maintain accurate operating and capital budgets for all areas of responsibility. You will review budget, invoices, vendor payments, etc., on a regular basis to ensure adherence to budget. You will report back to senior management or operations management on any unplanned expenses that will result in budget overage.

Additionally, you will collaborate with office partners and firm leadership to assist with billing and collection efforts and provides various financial reports. You will interact with senior management and operations management as it relates to administrative, operational and facilities issues of an assigned office. You will manage the integration process of lateral groups of lawyers, their paralegals and legal support staff. You will provide leadership in securing the resources necessary to finalize their integration by partnering with other firm departments. You will work on firmwide initiatives with Regional Office Administrator and senior management. You will help to standardize practices and procedures and streamline activities when appropriate and influence change. You will partner with the firm’s Real Estate leadership team on space planning to include refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs and construction management. You will serve as a liaison to the landlord, property management, building engineering and security. Supports large projects and programs in the office to include IT projects, HR, Operations, Diversity and Business Development. You will participate in and/or leads focus groups in facilitating rollouts. You will embrace, support and drive innovation and change in accordance with industry and firm initiatives. You may attend partner meetings and all attorney meetings as well as serve on various teams within the firm. You will also actively report and communicate with Regional Office Administrator regarding office activities in a timely manner and any other duties as assigned.

To learn more about DLA Piper, please visit our website.

We offer exceptional career opportunities in an environment that is challenging, rewarding, and, we believe, truly different from our competitors. Our employees enjoy a competitive benefits package and a dynamic and diverse environment in which they can build a long and fruitful career and reap the rewards of their success.

General & Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
  
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
  
• Provide timely, accurate, and quality work product;
  
• Successfully meet deadlines, expectations, and perform work duties as required;
  
• Foster positive work relationships;
  
• Comply with all firm policies and practices;
  
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
  
• Perform all other duties, tasks or projects as assigned.

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.

Physical Demands, Work Environment, and Other Requirements
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

The expected annual pay range for this position, if hired to work in San Francisco is $ 175,619 – $289,782 per year. The compensation offered to a candidate selected for employment will be dependent upon various factors, including the candidate’s geographic market, skills, educational and professional background, experience, and overall qualifications. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

Application Process:
If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com. Please add noreply@dlapipercareers.us to your list of safe senders.

Applicants must apply directly online instead of sending application materials via email.

Agency applications will not be considered. 

No immigration sponsorship is available for this position.